Executive Virtual Assistant

Job summary We are seeking a highly organized and proactive Executive Virtual Assistant to provide high-level administrative support to our executive and leadership team. The successful candidate will work remotely and be responsible for managing calendars, coordinating travel arrangements, managing email and other correspondence, preparing reports, and providing general administrative support as needed. This role requires excellent communication skills, attention to detail, and the ability to work independently. Responsibilities Manage email and other inbox correspondence on behalf of the executives, including drafting responses and following up on outstanding items Manage calendars, schedule appointments, and coordinate meetings for executive team as requested Document action items and to-do items during meetings and check back with team members to report progress Manage confidential information with discretion and professionalism Prepare reports, presentations, and other materials as needed Conduct internal records research and analysis as needed to support executive decision-making Take ownership of getting responses from internal and external parties when required for business needs. Coordinate occasional domestic and international travel arrangements, including event registrations, reservations, meetings and accommodations Participate in team meetings and collaborate with other administrative staff to ensure smooth operations Team collaboration and communication via email, WhatsApp, Trello, and other messaging platforms as required. Provide general administrative support to executives as needed, including routine updates to core functions Qualifications Proven experience as an Executive Assistant or similar role, preferably in a virtual setting for at least one year Strong knowledge of Microsoft Office, Google Suites and other productivity tools Excellent verbal and written communication skills Ability to manage multiple tasks and projects simultaneously Excellent organizational and time management skills Strong attention to detail and accuracy Ability to work independently and proactively Discretion in handling confidential information Other requirements Computer/laptop Processor: Intel Core i5 or higher RAM: 8GB or higher Storage: 256GB SSD or higher Operating System: Windows 10 or macOS Display: 15-inch or larger screen size with a resolution of 1920x1080 or higher Battery Life: Minimum of 8 hours Internet Minimum 10 Mbps download and 5 Mbps upload Accessories Webcam Noise-cancelling headset with mic Work set-up Professional/presentable background Quiet and distraction-free area Backup option in a second location (a nearby coffee shop or internet cafÈ) within 30 minutes if any unforeseen outages occur Hours Negotiable, but core working hours for the US-East based team are from 7am- 3pm ET. Earlier time is acceptable, and a split day is also a possibility to catch up on work overnight in the US.