Executive Assistant & Social Media VA (Australia-based)

The Position

We are looking for an experienced Executive Assistant & Social Media VA to provide high-level support to a dynamic Australian branding expert and business coach. This role is ideal for someone who is highly proactive, detail-oriented, and thrives in a fast-paced, professional environment. You will manage executive administration, client communications, and social media support to help streamline operations and elevate the client experience.

The Company

Our client is a leading Australian branding expert and business coach, supporting high-performing professionals and entrepreneurs. Their mission is to help clients grow their brands, enhance visibility, and scale their businesses with confidence. By joining this team, you will be part of a collaborative, purpose-driven environment where your contribution directly impacts client success.

About the role

In this versatile role, you will manage executive administration, client communications, and digital content support. You will coordinate schedules, travel, and program logistics while also assisting with social media updates and live launch activities. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with professionalism.

The Details

Job Location:  Remote, work from home.

Company Location: Australia

Job Type: Full-time 40 hours per week. 

Hours (in Philippine Time): 7am to 3.30pm PHT

Responsibilities

Admin & Operations - (70%)

• Manage executive email, calendars, bookings, and client communications
• Coordinate coaching programs, events, and travel logistics
• Maintain task tracking and project management dashboards (Monday.com or similar)
• Handle client onboarding forms, communication, and internal automations
• Liaise with clients to ensure timely responses and excellent service
• Proofread, research, and prepare reports or briefing documents
• Assist with invoicing and liaise with the bookkeeper.

Content, Social Media, & Digital Support - (30%)

• Coordinate social media scheduling and platform updates
• Manage and update content on Kajabi or similar platforms
• Support newsletters, course material, and program content uploads
• Design simple documents and presentations using Canva or Google Slides
• Assist with live launch logistics and repurpose content as needed

SOFTWARE SKILLS

Ideally, you’ll have experience with: 

• Monday.com, ClickUp or Asana. 
• Kajabi or similar platforms (WordPress, Squarespace, Wix); 
• Google Workspace
• Canva, Zoom, Slack, WhatsApp, Loom

We want to hear from you if you have…

• At least 4+ years of experience as an Executive Assistant & Social Media VA working online directly for US, Australian, or European clients. No BPOs applications, please. 
• Confidence with project management tools and you’re familiar with automations.
• Strong communication, time management, and attention to detail. 
• Exceptional English written and verbal communication skills with the ability to liaise well with key stakeholders.
• Experience with social media management, Canva and/or other design programs.
• Exceptional organisational, multitasking, and time management skills.
• A proactive attitude and the ability to manage multiple tasks independently.

You must also be someone that…

• Solve problems and improve processes proactively.
• Take ownership of tasks and deliver with excellence.
• Communicate clearly, professionally, and consistently.
• Thrive in a small, collaborative, and structured team environment.

This position is NOT for you if you…

• Lack experience with admin, operations, or digital tools
• Don’t have a proactive personality, and you can’t think on your feet. 
• Do not have a reliable, quiet remote work setup
• Are juggling multiple jobs or responsibilities
• Do not prioritize client experience and team communication

Call to Action

If you are an experienced Executive Assistant & Social Media VA looking to take your career to the next level, just click on this link to complete our application form. https://careers.thedoing.co/jobs/6270304-executive-assistant-social-media-va-australia-based