Chief of Staff

The Chief of Staff will be an entrepreneurial, high-potential, analytical generalist who is immensely curious and brings an extreme degree of discretion and professionalism to their work. In addition, S/he should be passionate about solving problems, creating order out of chaos, and developing and implementing strategies to achieve goals. This role will support the CEO directly across management, strategy and operations responsibilities. The day-to-day will be a balance between strategic brainstorming, project management, process building, coordination, and execution. As Chief of Staff, you will provide excellence by: Administration Manage CEOís complex calendar across multiple time zones, including making appointments, sending reminders, and promptly resolving conflicts and last-minute changes Schedule meetings with both internal and external stakeholders (candidates, investors, board members), accommodating diverse needs and variables Serve as the primary point of contact on all matters pertaining to CEOís schedule Coordinate logistics (remotely) for both virtual and in-person meetings (provide Zoom links using GoogleCal, share on-site location details when needed) Work closely and proactively with the CEO to understand priorities and ensure smooth operations Keep CEO informed of upcoming commitments and responsibilities, following up appropriately Make travel and accommodation arrangements Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executiveís behalf Reply to emails and Slacks daily and answering the questions regularly. Complete a wide variety of administrative tasks that facilitate the executiveís ability to effectively lead the organization Meeting & Event Preparation Create invites and maintain a list of contacts Contact vendors if needed Help plan and manage happy hours, dinners, and company retreats, including researching locations and pricing. Office Management Order business cards, company swag, printed materials, and office supplies as needed. Expected Work Hours and Time Zone You are expected to work 40 hours per week Mondays to Fridays, with fixed weekends off. You will be strictly following US business hours. The Ideal Candidate You are a jack of all trades. You are an exceptional thought leader who has an impressive operational and organizational background. You have the ability to keep up with a fast-paced environment that requires a lot of versatility and multi-tasking across different types of projects. You bring a combination of Process Improvement and Project Management expertise. You are able to identify gaps and propose solutions even on Day 1. You take initiative and you provide the best possible recommendations for any issues at hand. You take pride in your attention to detail and your ability to identify any foreseeable issues and propose corrective action plans. You are a confident and excellent communicator who is not afraid to ask questions, share ideas and express suggestions for the continued success of the organization. Consider yourself highly qualified if you have: At least 10 years of experience as a Chief of Staff in the professional services industry 5+ years of proven experience supporting a C-level executive (or CEO) Demonstrated ability to organize and prioritize tasks and responsibilities in a fast-paced deadline-oriented virtual business environment. Excellent skills with Google Workspace (Gmail, Google Calendar, Sheets, and Docs), Slack, and Zoom Exceptional communication skills both in written and verbal form Strong ability to multi-task and adapt to changes as priorities pivot Program planning and implementation skills Excellent problem-solving skills; always looking for ways to improve Incredible attitude ñ no task is too large or too small; tenacious Tech-savvy with ability to learn new tools quickly Ability to handle confidential information with discretion Job Type: Full-time Schedule: Night shift