General Admin & Social Media Virtual Assistant

The Position

We're looking for a superstar General Admin VA (to assist with Social Media). Join a leading residential construction company in Australia where your organisational skills, attention to detail, and creativity will shine. This full-time, remote role is primarily focused on admin and operational support with some social media assistance. If you thrive in a fast-paced environment and enjoy keeping things running smoothly behind the scenes, apply now!

The Company

Our client is an Australian-based residential builder known for high-quality craftsmanship and timeless architectural renovations. With a calm, collaborative approach, they work closely with homeowners, architects, and designers to deliver thoughtful, detail-driven projects. They’re seeking a proactive, adaptable, and organised VA.

What we’re looking for

• Skilled in admin and operations, with social media experience.
• Confident and capable VA, with a proactive and energetic approach.
• Able to offer suggestions while knowing when to follow directions.
• Highly organised, professional, and flexible in a remote work setting.
• Motivated to help the business run efficiently.

If you’re the VA we’re looking for, then apply now!

The Details

Job Location: Remote, work from home.

Company Location: Australia

Job Type: Full-time 40 hours per week.

Salary: Please review the job application

Hours (in Philippine Time): 7am to 3.30pm PHT

Responsibilities

General Admin & Operations 

1) Monitor shared and personal inboxes, respond using templates, flag urgent matters, and follow up on outstanding quotes and invoices.
2) Manage schedules and calendars, including site meetings, inspections, client appointments, and sending reminders.
3) Maintain organised OneDrive/SharePoint folders, apply consistent naming conventions, and ensure documents are stored correctly.
4) Support tendering and quoting processes — gather supplier quotes, upload RFQs to Wunderbuild, track due dates, and compile documents.
5) Handle project data entry and financial admin, including entering supplier invoices into Xero, allocating to projects, and tracking accounts receivable.
6) Liaise with clients, suppliers, and contractors to ensure timely responses, excellent service, and accurate CRM updates.
7) Prepare and proofread reports, proposals, capability statements, and briefing documents.
8) Provide weekly dashboards and monthly summaries of deadlines, outstanding tasks, unpaid invoices, and pending quotes.
 

Social Media Management

1) Plan, create, and schedule engaging content for platforms like Facebook, Instagram, and LinkedIn.

2) Respond to messages and comments and engage with the online community.

3) Repurpose existing content for social media, brochures, and website. 

4) Assist with basic video editing and uploading visuals across channels.

5) Update and maintain our website using Squarespace.

Performance in this role will be shared and measured against clear KPIs for timely communication, task completion, accuracy, and proactive problem-solving.
 

SOFTWARE SKILLS

• Experience with Outlook, Google Workspace, Excel, Zoom, WhatsApp, Meta, Loom, and Asana.
• Familiarity with construction tools like Wunderbuild and CRMs such as BuildXact or HazardCo.
• Experience updating website content through Squarespace or similar platforms.

We want to hear from you if you have…

At least 4+ years of experience as a General Admin (Social Media) VA working online directly for US, Australian, or European clients. No BPOs, please.

Experience in residential construction is highly desirable.

Confidence with project management and CRM tools.

Strong communication, time management, and attention to detail.

Exceptional English written and verbal communication skills with the ability to liaise well with key stakeholders.

Experience with social media management, Canva and/or other design programs.

Exceptional organisational, multitasking, and time management skills.

A proactive attitude and the ability to manage multiple tasks independently.

You must also be someone that is…

• Friendly, confident, and proactive in communication.
• Comfortable giving and receiving feedback.
• Flexible and adaptable, especially when priorities shift during the day.
• Self-motivated and not afraid to speak up or suggest better ways of doing things.
• Is incredibly organised, detail-oriented, and proactive.

This position is NOT for you if you…

Lack experience with admin, operations, or digital tools.

Don’t have a proactive personality, and you can’t think on your feet.

Do not have a reliable, quiet remote work setup

Are juggling multiple jobs or responsibilities.

Do not prioritize client experience and team communication
 

Call to Action

If you are an experienced General Admin (Social Media) VA, looking to take your career to the next level, just click on our application form link, and apply!