Administrative Assistant for US Catering Company

About the Role

We are looking for a reliable and organized Administrative Assistant to join a reputable U.S.-based catering company.

This is a full-time remote contractor position supporting the company’s day-to-day administrative needs. You will work closely with the team to help keep communication, scheduling, records, and catering operations organized and running smoothly.

We are looking to fill this position right away, so the ideal candidate will be available to begin training as soon as possible. 

Job Responsibilities

• Manage and organize emails, phone calls, calendars, and other office communications

• Respond to messages and help ensure appointments, meetings, and deadlines are handled on time

• Coordinate with team members, clients, and vendors to support catering operations and event planning

• Maintain and update records, documents, spreadsheets, and reports accurately

• Assist with invoicing, billing, data entry, and other general clerical tasks

• Support management with routine administrative needs and follow-up tasks

• Help keep projects, events, and daily operations organized

• Be available and ready to work during the required schedule of 9:00 AM to 5:00 PM Eastern Time, Monday through Friday

Qualifications

• Previous experience as an Administrative Assistant, Virtual Assistant, or in a similar role

• Experience supporting U.S.-based clients or companies is preferred

• Strong written and verbal English communication skills

• Highly organized with excellent attention to detail

• Able to manage multiple tasks, follow instructions, and meet deadlines

• Comfortable communicating with clients, vendors, and team members

• Self-motivated and able to work independently from home

• Dependable, responsive, and committed to working a consistent full-time schedule

• Comfortable learning new systems and processes

Work Schedule

Monday through Friday
9:00 AM to 5:00 PM Eastern Time

Applicants must be available to work the full schedule consistently. This is not a flexible-hours position.

This is a full-time remote contractor position. You will be responsible for providing your own laptop, reliable high-speed internet, and a dependable source of electricity.

Because we are hoping to hire quickly, applicants should be available to complete the interview and sample task process right away. The selected candidate will need to be available to begin training immediately.

If interested, please fill out an application.