Accounts Payable and Receivable Officer

Job Description
We are a growing freight forwarding company specialising in sea and air freight transport solutions looking for an experienced Accounts Payable and Receivable Officer to join our team. 

The role is to manage and optimize the accounts payable / receivable process, ensuring timely invoice processing and maintaining accurate financial records in Excel, Xero and Cargowise.  High attention to detail is essential, as you will be ensuring financials are accurate and up to date. You will be responsible for monitoring and reporting on outstanding debts, collection issues in collaboration with customers and internal teams, while developing strategies to minimize overdue accounts. 

This role is ideal for a detail-oriented finance professional who thrives in a remote environment and values process improvement and accuracy. We are looking for someone who is reliable, disciplined, proactive, and takes pride in delivering high-quality work as part of a supportive and professional team.
 

Key Responsibilities:
Invoicing and Billing:

• Accurately enter supplier invoices into Excel, Xero and Cargowise
• Ensure invoices comply with relevant tax requirements (e.g. GST treatment, ABN details)

• Support continuous improvement initiatives within accounts payable and finance processes.

   

Receivables Management:

• Monitor the accounts receivable ledger and reconcile customer accounts
• Allocate incoming payments against invoices accurately and in a timely manner
• Identify and resolve discrepancies between payments received and amounts invoiced
   

Debtor Management:

• Follow up on overdue accounts via phone, email, and written correspondence
• Weekly reporting of aged debtors including tracking debt collection activity.
• Reconciliation and Reporting
   

Administrative Support:

• Maintain customer/client master data within Xero accounting system
• Assist with ad hoc finance tasks as required
• Prepare and create bank files for weekly and monthly payment runs.
• Assist with month-end tasks, reporting, and reconciliation activities.

Qualifications

• Degree in Accounting, Finance, or a related field
• Minimum of 2-3+ years’ experience in an Accounts Payable or similar finance role
• Strong computer literacy and confidence using multiple systems
• Proficiency in Microsoft Office, including Microsoft 365 and SharePoint and Google suite
• Proven experience using Xero (essential)
• High level organisational and time management skills
• Experience with Australian GST regulations and compliance
• Ability to work independently with limited supervision or direction
• Reliable, disciplined, and proactive work ethic
• High attention to detail and data accuracy in system work
• Clear communicator with a professional, team-first attitude

Equipment Needed:

• Desktop or Laptop under 3 years old
• Dual monitor – 2 x Screens required
• Core I5 or Ryzen 5 & above
• Min 8GB RAM
• Min 500GB Hard Drive
• Microsoft windows genuine version
• Fibre Internet – Minimum 100MBps & above
• Backup Internet – Second pre-paid ‘dongle’ style
• Backup Power – UPS or Generator

Benefits & Work Conditions

• Full-time employee role with a stable, fixed schedule: Monday to Friday, 7:00 AM to 4:00 PM (GMT+8 Manila time) 
• Work remotely from home using your own computer.
• Receive standard employee benefits including 13th month pay and HMO coverage.
• Opportunities for growth and skills development within the company.

Engagement Type

• This position is an employee engagement offering security and government mandated benefits, including health insurance