Virtual Administration Assistant

About Us:

We’re a fast-growing U.S.-based real estate investment company **Honeybird Homes** that is focused on residential and commercial properties. Our team buys, sells, and markets investment properties nationwide. We are looking for a dedicated Admin Assistant to join our backend operations and support both our acquisitions and dispositions teams.

What You’ll Be Doing:

You’ll play a crucial role in keeping our business running smoothly behind the scenes.

Daily/Weekly Tasks:

- Use our methods to find and scalp buyer prospects for our dispositions manager
- Post properties for sale on our investor marketing platforms (Facebook, InvestorLift, Investorbase, DealSpeed, etc.)
- Support our Dispositions Manager with new listing prep
- Help acquisitions reps keep the CRM (FollowUpBoss) clean and up to date
- Ensure all leads, offers, contracts, and tasks are tracked and handed off correctly
- Skip trace property owners using our tools (BatchSkipTracing, etc.)
- Run weekly reports for company KPIs (leads, contacts, offers, contracts)
- Help clean and organize data in Google Sheets and within the CRM
- Support automation and workflow building in Zapier (we’ll train you! Experience is preferred)
- Create and update scorecards for the team to track their performance

You’re a Great Fit If You:

- Have experience in real estate investing or wholesaling (**HUGE plus**)
- Have experience with tools like FollowUpBoss or other real estate CRMs
- Are very organized and detail-oriented
- Are tech-savvy and comfortable with CRMs, spreadsheets, and automations
- Can follow up with team members and keep everyone accountable
- Are a self-starter who takes initiative and solves problems

Tools You’ll Use:

- FollowUpBoss
- Google Sheets
- Microsoft Excel
- Slack
- Zapier (or similar automation tools)
- Facebook Groups / Investorbase / InvestorLift
- BatchSkipTracing or similar tools
- Airtable
- WhatsApp
- Dropbox/Google Drive
- Various AI and automation tools
- Asana, [Monday.com](Monday.com) or similar Project management tools