Executive Assistant

Are you an organized, proactive, and flexible professional with exceptional communication skills? Do you thrive in dynamic environments where no two days look the same? If so, we’re looking for you!

We are seeking a detail-oriented Executive Assistant based in the Philippines to support our executive team and clients. This role is integral to ensuring seamless communication, efficient organization, and top-notch client support.

What You’ll Be Doing
Call Support & Follow-Up:
Watch call recordings with executives and clients to take detailed notes and be able to assign tasks from the call recordings.
Organize key takeaways and deliverables post-call, ensuring clients and our team receive all necessary resources.
Prepare executives for meetings by compiling pre-call notes and client updates.

Email & Calendar Management:
Monitor email inboxes to ensure nothing important is missed.
Schedule meetings and communicate effectively with clients regarding availability and priorities.

Organization & Streamlining:
Manage company assets in Google Drive, ensuring everything is structured and easy to access.
Streamline the process of getting resources into clients' hands quickly and efficiently.

Team Collaboration:
Proactively follow up with the executive team to gather information and ensure deadlines are met.
Serve as a persistent problem-solver who takes initiative without waiting for instructions.


What We’re Looking For
Exceptional Communication Skills: You’ll represent our team in client interactions and need to convey messages clearly and professionally.
Top-Tier Organizational Skills: You know how to keep track of a million moving parts without breaking a sweat.
Adaptability: You’re flexible and thrive in fast-paced environments where priorities can shift daily.
Proactive Persistence: You don’t shy away from following up with executives
Tech-Savvy: Experience with Zoom, Google Workspace (Docs, Drive, Sheets, etc.), and email management tools.

We are looking to hire for this role ASAP. If you are interested please send a short 3-5 minute Loom video explaining your background and why you could be a good fit.

Must do video to be considered, must have strong english proficiency.